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Digitisation Services and Embracing the Future

Aug 3, 2023 | Uncategorised

Digitisation Services and Embracing the Future

In today’s rapidly evolving digital landscape, businesses across various industries are starting to appreciate the immense value of digitisation services 

Businesses and organisations across various industries are starting to appreciate the immense value of digitisation services. The transformation from physical to digital assets offers numerous benefits, including enhanced accessibility, streamlined processes, cost savings, and a positive environmental impact. At Sabinet, we empower businesses to embark on this transformative journey, providing tailored services that enable them to thrive in the digital era. This article explores the key advantages of digitisation services and how our expertise can help organisations unlock their full potential. 

Step 1: Digitisation Services and Document Processing  

At Sabinet, we understand that the transition from physical to digital assets begins with efficient document processing. Our comprehensive approach goes beyond scanning documents; we meticulously tag each document according to specific requirements, ensuring easy reference and seamless integration into existing systems. By employing advanced optical character recognition (OCR) technology, we convert digital images into editable and searchable text, enabling swift and accurate information retrieval. This transformative step eliminates the tedious manual search for information, empowering organisations to operate remotely with increased efficiency. 

Step 2: Expert Scanning for Preservation and Accessibility 

Preserving valuable content is paramount, particularly when dealing with rare, fragile, or unique original items. Our expert scanning services offer a reliable solution. Our skilled professionals possess extensive experience in handling various materials, from books and loose leaflets to delicate archival items. Whether the digitisation takes place on-site or at our secure facilities, we take utmost care to ensure the preservation of the document’s integrity. By digitising up to an impressive 13,000 pages per day, we expedite the process while maintaining the highest quality standards, enabling organisations to unlock the potential of their physical materials and make them easily accessible in the digital realm. 

Step 3: Metadata Service for Efficient Organisation and Retrieval 

Efficient organisation and retrieval of digital assets are crucial for seamless operations. At Sabinet, we provide a metadata service that adds relevant information to facilitate easy retrieval and in-depth indexing. We tailor the metadata according to specific requirements, whether it is the origin, purpose, time, geographic location, creator, access, or terms of use of the data. By incorporating comprehensive metadata, organisations can navigate their digital collections effortlessly, saving valuable time and resources.  

Step 4: Content Management System for Online Accessibility 

We offer a powerful content management system that helps organisations make their digital collections available on the internet quickly and easily. This user-friendly platform enables seamless navigation and search capabilities, allowing users to access, search, store, and share digital assets with just a few clicks. By leveraging the power of the internet, organisations can expand their reach, engage with a wider audience, and unlock new opportunities for collaboration and knowledge sharing. 

Benefits of Digitisation Services: 

  • Enhanced Efficiency: Digitisation streamlines processes, eliminates manual searching, and enables quick and accurate information retrieval, saving valuable time and resources. 
  • Cost Savings: By reducing or eliminating physical storage requirements and optimising workflows, organisations can achieve significant cost savings in the long run. 
  • Accessibility and Collaboration: Digitised assets are easily accessible online, enabling seamless sharing, collaboration, and knowledge exchange within and beyond organisational boundaries. 
  • Environmental Sustainability: Going digital reduces the need for paper-based processes, minimising the environmental impact associated with printing, storage, and transportation. 

By leveraging our services, organisations can relax and let the experts handle the digitisation process. We understand that every organisation has unique requirements. That’s why we offer custom solutions that can be tailored to suit specific budgets and needs. Organisations have the flexibility to choose the file format, project duration, and cost structure that aligns with their goals. With over 20 years of experience and a track record of successful projects, we have the expertise, technology, and resources to deliver exceptional digitisation services. 

Our commitment to excellence is evident in the diverse range of successful projects we have undertaken. Some notable examples include the African Journal Archive project sponsored by the Carnegie Corporation of New York, the Sabinet Retrospective Government Gazettes Archive project, the SA Media project, the HSRC project, and most recently the UNISA library. These projects demonstrate our ability to handle large-scale digitisation initiatives and deliver outstanding results. 

Contact us today, to start the cost-saving process with Sabinet’s digitisation services.